Life happens without blowing up the schedule
Volunteers tell the system when they're away and trade dates between themselves. Leads approve — they don't coordinate.
How a swap goes
- 1
Volunteer requests
They pick the date they can't serve and, optionally, a teammate to trade with.
- 2
Eligible people are offered
Only volunteers trained for that position and free that day are asked.
- 3
Someone accepts
First acceptance takes the slot; everyone else's request closes automatically.
- 4
Lead approves
One tap confirms, and both volunteers get the update by text.
Blackouts that scheduling respects
Set once, honored always
Vacations, school terms and recurring conflicts are excluded before rotations are built.
Trade, don't drop
Swaps keep coverage intact instead of leaving an open position behind.
Everyone stays informed
Requests, approvals and declines all trigger alerts and texts.
One-tap approvals
Leads clear the whole queue from the alert center.
Fairness preserved
Swap history feeds back into future rotations so nobody carries the load.
Guardrails
Position training and background-check status are checked before a swap sticks.