Schedule a year of Sundays in one afternoon
Set the rules once — cadence, caps, blackouts, holidays — then let ChurchFlex build fair rotations across every department, campus and class.
How auto-scheduling works
- 1
Define service needs
Each service lists the positions it requires and how many people per position.
- 2
Set volunteer rules
Serving cadence, monthly caps, department eligibility and blackout dates.
- 3
Generate 1–12 months
One pass produces a fair rotation that honors every constraint and holiday.
- 4
Review and publish
Gaps are highlighted before you publish, so leads fix coverage early.
Built for real serving teams
Long-range rotations
Generate 1, 3, 6, 9 or 12 months at once and keep publishing ahead of the calendar.
Blackout dates
Volunteers mark vacations and busy seasons; the scheduler simply works around them.
Fairness & caps
Nobody serves three weeks straight while someone else serves twice a year.
Swap requests
Volunteers request a swap in-app; department leads approve with one tap.
Gap highlighting
Uncovered positions surface on the weekly schedule and in lead alerts.
Classes & sub-groups
Sunday School classes and other sub-groups get their own rosters and coverage metrics.
Reminders that actually reach people
Every published schedule can text the people on it, so nobody finds out they were serving on Sunday morning.
Two-step reminders
A text a week before and again the day before, with the date, service, position and campus.
Gap-fill blasts
When a slot opens, text every eligible volunteer at once and take the first confirmation.
Change notices
Swaps, reschedules and cancellations text everyone affected automatically.
Reply to confirm
Y confirms the slot, N releases it and reopens it to the rest of the team.
Per-person opt-out
Anyone can reply STOP or switch texts off in their profile; the record updates instantly.
Counted against your plan
Each plan includes a monthly text allotment, from 1,000 on Starter to 50,000 on Mega.
Try it yourself
A live, fictional preview — click around. Nothing is saved and no signup is required.
Generate
Sample preview · Cedar Hill Church and every person shown are fictional.